Project coordinator, Daybreak Trade Show

Summary

Job ref: 13511

Job Type: Trading

Location: Ballymun, Dublin (Hybrid)

Contract type: Contract

Closing Date: 7 July 2022



Project coordinator, Daybreak Trade Show

Musgrave is one of the Europe’s most successful family-owned businesses with a 140-year heritage in food and brand innovation, supporting communities across the island of Ireland and Spain.  

Every day we feed one in three people in Ireland through 11 market leading food and beverage brands that include SuperValu, Centra, Frank and Honest and Musgrave MarketPlace.  

We support thousands of retail and foodservice family businesses who live and work in the heart of the communities they serve.    

We are committed to becoming the most trusted and sustainable business in Ireland and we are making changes across the company to make sure that happens.  We want to make a positive impact on the world and we will support our suppliers and customers to make a difference too. 

Daybreak is Ireland’s fastest growing convenience store chain. Our stores are independently owned by local retailers who understand and respond to the everyday needs of their communities. The Daybreak conference and Trade Show is an annual milestone event. bringing together our retail partners, suppliers and our teams in Musgrave to recognise success and future proof our retail offer.

Role Purpose:

Responsible for developing a clear plan and critical path for the Daybreak Conference / Trade Show / presentation of the Store of the Future initiatives and ensuring deadlines and budgets are adhered to. The individual will direct and coordinate all activities to prepare for and deliver the event.

Areas of Responsibility:

Management and Finance:

 Oversee overall plan by scheduling meetings, taking minutes, and providing appropriate follow‐up.

 Work with Category Manager, Head of Retail Sales and Marketing to develop and monitor budgets and ensure revenue and expenses are kept within established boundaries.

 Ensure supplier Supplier Investments to support event are recorded and forwarded to Senior Controller for financial tracking and processing.

 

Event Management and Administration:

 Work with appropriate individuals to develop and monitor timelines and deadlines related to all aspects of event, ensuring the information is communicated with colleagues, suppliers and retailers.

 Work with CM, Head of Retail Sales and Marketing to develop a program for event including speakers/suppliers, topics, and timing and communicate with speakers regarding their commitment to the event.

 Manage database and registration process, including on‐site registrations, to assure accurate registration data

Name badges for all Musgrave colleagues, suppliers and retailers.

 Responsible for coordination (in conjunction with supply chain and suppliers) to oversee shipping of materials needed for event and ensure their prompt arrival.

 Support negotiation of income from suppliers through the development of a Supplier Briefing Document and rate card. Coordinate plan around tiered suppliers

 

Event Logistics:

 Assist in the evaluation and selection of location for event, as far in advance as possible, supported with regular site visits. Prepare and facilitate review of alternative site information, leading to selection of a final location and property for the event.

 Key liaison between trading and suppliers to ensure all queries regarding Trade Show are addressed in a timely manner.

Work with Marketing and the contractor responsible for suppliers/exhibitors/sponsors to ensure all logistical details of working within their designated area including signage, promotion, registration, and on‐site POS/fixturisation.

 

Communication and Promotions:

  • Develop and monitor timelines/promotional schedule for event, working with promotions manager to ensure adequate and relevant promotion for Daybreak Retailers.
  • Work with Promotions manager to review promotional materials prior to distribution, i.e. Trade Show promotional brochure, supplier POS, etc.
  • Provide information on the event to the Marketing team for promotion on the Daybreak Portal including details for registration, photographs (after events), listing of vendors, listing of attendees, etc.

 

 

 

The ideal candidate will have/be:

- Strong commercial acumen and interpersonal skills including strong influencing skills
- Min. 2/3 years` relevant experience within the FMCG Retail or Foodservice Trade working within a Trading/ Buying environment
- Relevant Third level qualification
- Ability to prioritise workload and differentiate between urgent and important tasks and stay calm under pressure.

-  Relevant previous project experience

Skills:
PC literate in Microsoft applications including Power Point, Word & Excel.



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